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Inbox

The Integrated inbox contains HL7 labwork and Pathology, HRM documents,  and Scanned documents

Labwork/Pathology

Lab work uses the same inbox as scanned documents.

  • The reports with an orange background are for results that have not been matched to a patient.
  • Results bracketed with *’s indicate unopened results.
  • Results flagged as abnormal are listed in red
  • The panel on the left lets you filter the view by type and patient

Clicking on a lab report will give you a screen with the result.

There are a number of options you can

  • Use one of your pre-defined ‘Macros’ you set in preferences
  • ‘Acknowledge’ the result
  • and provide a ‘Comment’ to add an annotation to each individual result
  • ‘Forward’ the result to another user
  • ‘Print’ the Result
  • Send a Message (‘Msg’) relating to this demographic and result (inform pt)
  • You could set a ‘Tickler’ reminder on this patient (repeat next week)
  • If the result is misfiled you can ‘Unlink’ it
  • You can also open the ‘E-Chart’ and link to a lab ‘Req’uisition number
  • This result has had a ‘Recall’ set that sets a tickler and sets a message for high priority result followup
  • And, if you don’t like the label the lab gave to this series of labwork you can supply a more useful one here eg here you might want to supply “u/a” as the label instead of the cryptic POC/NEON
  • The patients next appointment is listed or you can click on next appointment to see a list of all the patients appointments
  • You can check the versions of each result by clicking the v1 v2 All links

Documents

  1. When your inbox has new results for you it turns red with a superscript of the number of new results.  Click on the inbox to view
  2. Here we have one new item in the inbox, its not been matched to a patient yet so it is highlighted in orange
  3. This is an image of the item, its a scanned pdf that you can acknowledge and comment
  4. Edit the information about the item here
  5. ‘Save’ (an option available after you match the demographic)
  6. ‘Acknowledge’ with space for comment or ‘Forward’, ‘Print’, send a Message (‘Msg’) relating to this demographic and result or add a ‘Tickler’ for this patient

Hospital Report Manager HRM

  1. You have an unmatched report here that is not currently linked
  2. Try matching the patient against OSCAR by typing in the name in the link bok
  3. You can ‘Print’ and ‘Sign Off’ the report

Preview

The ‘Preview’ button allows you to toggle from the summary list to a continuous scroll of results

  • Click on the appropriate filter in the left pane to view the results of interest
  • As you acknowledge the results they are taken off the list
  • Just remember to link unmatched results to demographic first!

Forward

Type a few letters of the provider you want to forward the lab work to, or use the buttons to move a favorite provider into the list of those to receive a copy of the lab result in their inbox.

Doc Upload

The Document Upload link connects you to a file selection window that will upload your files to the inbox.

  1. Select the Queue or Provider from the drop downs
  2. You can select multiple files at once with the file selector opened by the ‘Browse’ button
  3. Files scheduled for upload are displayed, with a thumbnail of graphic files.
  4. Simple file errors are highlighted
  5. Click ‘Start Upload’
  6. Progress bars will appear as the files upload to the inbox

For other file formats attach them via the other ways to add e-documents

We recommend that you upload everything to INCOMING DOCS, rather than the default PENDING.

Incoming Docs have 4 folder options Fax, Mail, File and Refile. Mail and File are the most important.

Within Incoming Docs there are 4 folders: Fax, Mail, File and Refile. Mail and File are the most important.

  1. MAIL is for physicians to review and act upon. This folder when opened, will automatically tag the MRP after a patient is selected and linked to the document. The labeling MOA may UNLINK the MRP by clicking a button, but this is strongly discouraged.
  2. FILE is simply for filing in the appropriate chart. Things like paperwork that originated in our office (completed referrals, pt questionnaires, etc.) This folder will not tag the MRP, but MOA may choose to tag any OSCAR user, if needed. Perfect when scanning all your paper charts.

Incoming Docs

Incoming Docs has LOTS of maneuverability and ‘editing’ choices. The top section of the labeling window allows you to move between documents, and the 2nd section allows you to move within a single document. When someone sends a single fax containing multiple patient reports, these can all be separated right there in the 2nd section using the Extract function. Blank pages may be deleted, anything upside-down may be turned.

Another handy feature is that the tiny everpresent ‘pending documents’ Asterisk in the Menu Bar transforms itself into an Alert when an imported lab arrives without a relevant physician’s name in the ‘ordering’ or ‘copied to’ sections.

Lab Upload

The ‘Lab Upload’ link opens the manual lab upload window described in the Admin > Misc > Lab upload documentation.

For most Oscar installs it is desired to automate the importing of labs.

Create Lab

Create Lab allows for manual entry of laboratory data.

Tips: The CC format is xxx,xxx,xxx; yyy, yyy, yy

OLIS Search

This is an utility to search for patient data from the central Ontario laboratory server. This is usually configured to run automatically but this provision allows for a manual fetch of reports.

HRM Status/Upload

The Hospital Report Manager functions to electronically obtain patient reports from selected hospitals.  This is usually configured to run automatically but this provision allows for a manual fetch of reports.

Documentation copyright © 2012-2021 by Peter Hutten-Czapski MD under the Creative Commons Attribution-Share Alike 3.0 Unported License

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